Built for Head Start and Early Head Start

Every part of your program, in one suite.

One system to run your whole agency: enrollment, staff, centers, safety, compliance, your board and your finances. Start with the modules you need, and add the rest when you’re ready.

Request a demo Explore modules

MyTrak overview showing active families, participants, expectant mothers and classrooms, with enrollment by center.

15connected modules, one login

121Performance Standards sections built in

404FA2 self-assessment questions ready to use

418examples of acceptable evidence

156corrective-action guides

52ready-made safety checklists

The suite

15 modules. One login.

Choose one module or all of them. Each one works on its own, and together they share information so nothing is entered twice.

View all modules →

Children & Families

MyTrak Enrollment, families and the parent portal. MyProgress Child assessment, checkpoint by checkpoint.

People

HR Hire, manage and keep qualified staff. Workflow Job descriptions, monitoring and fair evaluations. Training Online training and certificates for your staff.

Operations

MorningCall Your agency’s morning check-in, in one place. Warehouse Supplies, buses and buildings across every site. SafetyPoint Safety inspections for centers and buses, on schedule. WebTasks Help desk requests and IT equipment.

Governance & Compliance

Boardroom Governing Board and Policy Council, organized. Compliance Monitoring readiness, all year long.

Finance & Insight

Finance Fund accounting and grant management. Analytics Your agency at a glance, and reports you build yourself.

Collaboration

Cabinet Your files, shared safely and edited online. OrgCMS Update your agency’s website yourself.

Connected by design

Enter it once. Use it everywhere.

Information entered in one module is ready in the others, so staff enter it once and everyone works from the same facts.

You hire someone

Their HR record follows them into their job description, the bus inspections they sign, and the equipment they’re issued.

A child is enrolled

The child appears in their teacher’s MyProgress classroom, ready to be assessed.

An order arrives

When the order is received, your Warehouse stock updates on its own. No one types it in twice.

You check in

Your dashboard brings the numbers together from across TMS, and they always match the modules.

A staff member and a parent go over an application together at a table.

For program staff

Less data entry, more time with families.

When information is entered once and shared, staff spend less time on paperwork. Each person sees the part of TMS their job needs: a center clerk sees their center, a district admin sees their district, and leadership sees it all.

Head Start native

Modeled on how Head Start actually works.

The requirements and daily routines of Head Start and Early Head Start are part of TMS from the start, not added on later.

ERSEA enrollment

Applications, eligibility, selection, waitlists and enrollment, designed around HSPPS 1302 Subpart A.

Performance Standards and federal reviews

The full Performance Standards, ready-to-use FA1 and FA2 self-assessment content, and ongoing monitoring between reviews.

USDA CACFP meal counts

Daily meal counts for every center, meal costs, and reports by center, region and agency.

Policy Council governance

Boards, committees, meetings, votes and conflict-of-interest disclosures in one place.

Grant accounting

Fund accounting with awards, indirect costs and draw-downs, designed around 2 CFR 200.

Federally funded property

Know which equipment, vehicles and buildings carry federal interest, and record approvals when you dispose of them.

TMS is designed around these standards and supports your compliance work. It does not certify compliance with any regulation.

Across the suite

Tools for everyone in your agency.

Portals for families and job applicants, and everyday tools for your staff.

Messages

Staff send each other messages inside TMS, and get a note when something needs their attention.

Employee self-service

Every employee can update their information, request leave, clock in and out, and submit reimbursements.

Parent portal

Families apply online and follow their application in plain language.

Job applicant portal

Applicants apply, sign, accept offers and get started on paperwork before their first day.

Purchasing

Purchase requests, purchase orders emailed to vendors, and receiving. Included with Warehouse or Finance.

Approvals in one place

Orders, purchases, leave, overtime, reimbursements and job applications all follow the approval steps your agency sets.

Compliance & security

Ready for monitoring, every day.

Platform & security details →

The right access for every role

Each person sees what their job needs. A center clerk sees their center, a district admin sees their district, and the executive team sees everything.

A record of what changed

TMS keeps a history of changes to attendance, assessments, inventory, equipment, evaluations and access, so you can always answer “who changed this, and when?”

Signed when it happens

Deliveries, bus inspections, time punches, job applications and evaluations are signed by the people responsible, at the moment they happen.

Sensitive information protected

A second sign-in step keeps accounts safe, and Social Security numbers, bank details and tax IDs are protected and partly hidden.

FAQ

Common questions

Do we have to buy the whole suite?

No. You choose the modules your agency needs and add others later. Each person only sees the modules they use.

Is TMS built specifically for Head Start?

Yes. ERSEA enrollment, the Performance Standards, FA1 and FA2 reviews, USDA meal counts, Policy Council governance and grant accounting are part of TMS from the start, not added on later. TMS is designed around these requirements and supports your compliance work; it does not certify compliance.

How do we train staff without touching real records?

Your agency gets a separate practice site that works just like the real one, so staff can learn on realistic examples without changing anything that matters. The practice site never sends email to real people. TMS also comes with built-in courses that teach staff how to use it.

Who controls who sees what?

Your administrators do. Access is set by job role and can be adjusted for individual people, including limiting someone to their own center or district. New staff have no access until it’s given to them.

Is our information kept separate from other agencies?

Yes. Your agency’s information is kept separate from every other agency’s, and sensitive information like Social Security numbers and bank details is encrypted.

Does TMS run payroll?

No. TMS doesn’t run payroll, but it can share staff information with your payroll system in both directions, so the two stay in step.