Built to protect your agency.
Every TMS module shares the same protections, the same records and the same tools for your administrators. Here’s what that means for your agency.
The right people see the right things.
Access is set by job role and adjusted person by person, so everyone sees the part of TMS their job needs.
Set by role, adjusted by person
Each job role starts with sensible access, and your administrators can add or remove access for individual people.
Limited to where people work
A center clerk sees their own center, and a district admin sees their district.
Nothing opened by accident
New staff start with no access until it’s given to them.
Menus that match access
People only see the menu choices they can actually use.
Your settings stay yours
Updates to TMS never overwrite the access settings your agency has chosen.
Separate sensitive duties
The person who approves and posts bills doesn’t have to be the person who pays them.
Safe at sign-in, and safe in storage.
Staff accounts are protected, and your most sensitive information is locked away.
A second sign-in step
Staff can confirm it’s really them with a code from their phone, with backup codes in case the phone is lost.
Passwords kept safe
Passwords are protected using strong, widely trusted methods.
Safe password resets
Staff who forget their password can reset it themselves through a secure email link that expires quickly.
Protection from break-ins
After several wrong passwords, the account locks for a while.
Sensitive information encrypted
Social Security numbers, bank details and tax IDs are encrypted. Social Security numbers show only the last four digits everywhere, even in reports.
A record of who did what.
Important activity is recorded, so questions can be answered later.
Important activity recorded
Sign-in problems, access changes and other sensitive activity are recorded.
Helping staff, on the record
Your top administrators can see TMS the way a staff member does to help them, with a clear warning on screen and a record of every visit.
Big changes you can undo
When access is changed for many people at once, the change is recorded and can be undone in one click.
The right message, at the right time.
Email and in-app messages, with each person choosing what they receive.
Only when it really happened
Approval emails go out only after the action is saved, so no one gets a notice about something that didn’t happen.
Everyone chooses
Each person decides which notices they get and how. Required notices can’t be turned off.
Practice sites stay quiet
Your practice site can never send email to real people.
A record of what was sent
Administrators can see what went out and send it again.
Your agency, set up by your team.
Your administrators set up TMS to match how your agency works.
Staff accounts
Add staff, choose what they can use, and help them with passwords and sign-in.
Your approval steps
Decide who approves what, such as requiring an administrator for purchases of $1,000 or more.
Your organization
Districts, centers and their capacity, program years and agency settings.
Announcements
Post agency announcements, with an optional banner on everyone’s home page and an end date.
Easy to learn, easy to live with.
Every module works the same way, and your staff get a safe place to practice.
Your agency’s own information
Your agency’s information is kept separate from every other agency’s.
A place to practice
Your agency gets a separate practice site that works just like the real one, so staff can learn without changing real records.
One look across every module
Every module works the same way, so once staff learn one, the rest feel familiar.
At the desk or on the go
Designed for the office computer, and works on tablets and phones too.
Ready to print
Print-ready copies of applications, purchase orders, certificates, evaluations and more.